The product
Everything in Beevyl exists because two companies share the work but not the org chart. This is the tour — from the baton pass to the closing ceremony.
01 · Handoffs
Work crossing the company line is grouped by who needs to act next — your turn, or waiting on them — so the board always shows who is holding the ball.
Every handoff carries acceptance criteria, written before work starts — so both sides agree what done means while it's still cheap to disagree.
Time-to-accept and time-to-deliver are measured automatically from the moment a handoff is proposed — and roll up into each company's averages.
Link the tasks, documents and decisions a handoff depends on. When someone opens it, everything they need is one click deep.
02 · The referee
Two companies share no manager. So Beevyl plays the referee — the same neutral figures, shown to both sides, derived from the record itself.
Accountability dashboard
The side-by-side scoreboard
Identical for both companies. Internal work is excluded, so private prep never skews the joint numbers.
Attention
Drift, surfaced automatically
Staleness is derived from the record's own timestamps — anything sitting too long is surfaced, ranked, and attributed. Before it becomes a fire.
03 · Blockers
A blocker names which company is blocking, how badly, and why. Then the clock takes over: the named counterpart is notified after 24 hours, the other side's workspace lead after 48. The timers are yours to tune — the point is that no human has to be the nag.
04 · Decisions
A decision is proposed by one side and signed off by the other — the proposer can't self-sign. Once agreed it's on the record for good: never edited, only superseded by a later decision that points back at the one it replaces.
05 · The day-to-day
The familiar surfaces are all here — board, schedule, documents, wiki, roster. What's different is that every one of them knows there's a company line running through the room. Nine of them, one at a time.
05.1
Kanban and list views, every task tagged with the company that owns it and the person it's assigned to. But the lane that matters is the invisible one: draft work internally, where the other side can't see it, and promote it to the shared board when it becomes a commitment. Promotion is a one-way door — so what's shared, stays shared.
05.2
Milestones are the checkpoints both companies agreed to — so they live in the neutral space, not in one side's project tool. The schedule track runs from kickoff to target end date with a Today marker, and slippage shows up as a dot drifting to the wrong side of it.
05.3
Beevyl doesn't want to be your file store. Register a pointer to where the current version actually lives — SharePoint, Drive, Box — and sensitive files never leave your own storage. Or upload it here, where it's scanned and locked down. Either way, exactly one entry can be marked canonical, so "which version counts" has exactly one answer.
05.4
Two companies rarely use the same words for the same things, and projects die in the gap. Knowledge holds the pages you keep re-explaining and a shared glossary for the words you keep defining — so when one side says "go-live", both sides mean the same moment.
05.5
The activity feed is the running pulse both companies read: every handoff, blocker, decision and task step lands there automatically, grouped by day and attributed to a side. Underneath sits the audit log — an immutable account of who did what, when, and on which object, including failures.
05.6
Cross-company work generates a lot of events, and almost none of them need to interrupt you. Five categories, each set per person to immediate, daily digest, or off — so a blocker escalation reaches you now and everything else arrives once, at 7am. The same events can post to your Slack or Microsoft Teams channel too.
05.7
If you run the same shape of engagement again and again, your playbook shouldn't be rebuilt by hand each time. A template holds milestones with due-day offsets and starter tasks for both sides — cloned into a new workspace at creation, dated relative to the kickoff you just picked.
05.8
The roster is grouped by company, because that's the fact that matters. Each side manages its own people and picks their role: one accountable Lead per company, Members who do the work, Viewers who read everything, and Observers — a safe seat for an exec or a client sponsor, limited to the high-level surfaces.
05.9
Collaboration is symmetric; ownership isn't. The buying company gets its own administrative layer, kept entirely separate from the collaboration roles — so someone can run billing without reading a single handoff, or lead an engagement with no account powers at all.
06 · Slack & Microsoft Teams
Nobody watches a shared workspace all day — and the moments that matter between two companies are exactly the ones you can't afford to find late. Beevyl posts them into your own Slack or Microsoft Teams channel, one line of context and a link straight back to the thing itself.
Beevyl APP 9:41 AM
Legal review of the DPA
Blocker raised
Meridian Corp has raised a blocker against your team.
High
Pilot go-live
Open in Beevyl
Workflows FLOW 9:41 AM
Decision proposed
EU launch moves to October
Atlas Studio has proposed a decision. It takes effect once both sides have signed off.
J. Bakker · Atlas
Meridian sign-off
Open in Beevyl
06.1
Your company connects its Slack; theirs connects its Teams. No one has to join the other's workspace, install anything, or agree on a tool — the thing both sides share is Beevyl, not a chat account.
06.2
Notices aren't broadcast. Each one goes to the side with something to do — and the two events where the companies disagree, a dispute and a return, go to both in neutral third person with the reason quoted verbatim.
06.3
Beevyl posts and nothing more. It reads no messages, runs no slash commands and adds no bot to your workspace — so there are no scopes for your IT team to argue about, and the record of the engagement stays in one place.
07 · Answer from email
The people you hand work to live in their inbox, not in your tools. So a proposed handoff now arrives as an email they can act on — accept it, or return it with a reason — with no account, no password and nothing to install. Beevyl records the answer exactly as if it had been given in the app.
07.1
What’s being handed over, by whom, by when and what “done” means — with Accept and Return right on it.
07.2
The button opens the handoff and changes nothing. The answer is given only when a person presses Accept — or returns it, saying why.
07.3
The proposing side is emailed who accepted, and whether it came from the email. The activity feed and audit trail mark it “via email”.
07.4
Each email carries personal, signed links for the person it was sent to. Answering the first handoff also accepts their invitation, and if they ever want the full app, they set a password then — not before.
07.5
Mail security tools open links before people do, so opening one never acts. Links last 14 days, each email asks not to be forwarded, and an expired link offers a fresh one.
07.6
An answer from email is the app’s own action under the app’s own permissions — someone who couldn’t accept a handoff in the app can’t accept it from an email either. Only the record differs: it says “via email”.
08 · The whole arc
A Beevyl workspace has a beginning, a middle and an end. Pause it, resume it — and when the work is done, wind it down properly.
09 · Teardown & export
Most tools make leaving a support ticket. Beevyl makes it a step in the process: when a workspace closes, each company downloads its own complete copy — not a courtesy export for the owner and a shrug for the guest.
Step one
A Lead marks the workspace Closing. It stays fully readable and the wind-down begins — every handoff reaches a terminal state, open blockers get cleared or documented, and unsigned decisions get resolved or listed as open items.
Step two
Both sides download their own pack, independently. Neither needs the other's permission, and neither can quietly take a copy the other doesn't get.
Step three
The workspace becomes read-only for both companies, audit trail intact. It stops being billable the same day — and stays there, readable, at no cost, for as long as you want it.
AT Atlas Studio Owner
Downloads its own closeout pack
ME Meridian Corp Counterparty
Downloads its own closeout pack
The counterparty never paid a cent — and still leaves with the same portable record as the company that owns the workspace. Open formats, no proprietary container, nothing to request from support. The audit trail travels with it.
10 · Security
Two companies' work in one place is a responsibility. The controls are built in from the first login, not bolted on for the certification.
Files are scanned by Microsoft Defender and stay locked until the verdict is clean. Infected files are quarantined for good — a verdict never downgrades.
Uploads are validated against their actual leading bytes — an executable renamed to .pdf is rejected. Scripts, HTML and SVG never get in.
No public links, no shared storage keys. Every download is authenticated and authorized in real time; probing outsiders see identical 404s.
Modern sign-in with passkeys, 2FA with recovery codes, and external logins — on top of two independent layers of role-based permissions.
Invite links and the answer links in handoff emails are signed and die at 14 days; unaccepted invitations are swept away. Opening an answer link changes nothing — only a person pressing its button does.
Sensitive fields are encrypted at the application layer, secrets live in managed key vaults, and infrastructure access uses short-lived cloud identities — no long-lived keys anywhere.
Create a workspace, invite the other side — they pay nothing — and run one real handoff through it.
